A checklist to ensure while contacting an event rental company in 2024

Are you planning an event? Then you’re probably wondering: How can I make this event a success? You could rent a party venue, book a DJ, serve finger food—or if you really want to make an impression, contact an event rental company. A good event rental company will not only help you find the best equipment for your needs but also ensure that your event is set up correctly and on time. But how do you find a reputable company? What should you look for when hiring an event rental company? Here are some tips to keep in mind:

Discuss your needs with the event rental company.

  • Ask about the event rental company’s experience in your specific industry.
  • With that said, you should also ask about their experience in your specific location, budget range, time frame.


Ask the rental company if they have any special offers and discounts?

40% discount on event rentals

Ask if there are any special offers. Be sure to ask about discounts. If you’re ordering a large number of items, the rental company may have a discount available. If you’ve rented from them before, they may offer you a discount as well. Also, be sure to ask if they offer any discounts for early bookings or non-profit organizations; these can be great ways to save money!

Ask about student and military discounts. If your event is being held on campus or is attended by students and/or military personnel, see if there are any special deals for them!

You may be able to get a discount for:

  • Per-event or per-item
  • Per-person or per-month

Some AV rental companies also offer you an all-inclusive package for your event, which means that they’ll include setup and tear-down costs in the price of their rentals. If a company offers this type of package, then you’ll want to ask them how much it would cost if you wanted to do your own setup and tear down on site (you’ll also have to pay them separately if they are willing to do it).


Ask the rental company how much time they need to set up and break down their equipment.

If you’re planning an event, it’s important to know how long your rental company will take to set up and break down their equipment. Ask the rental company what their turnaround time is so that you can plan accordingly. For example, if they say they need two hours to set up and break down their equipment at your venue, then you should leave some extra time in case it takes longer than expected. You don’t want someone showing up 30 minutes before your event starts! The same goes for travel time: if the rental company needs 45 minutes from their office to your location and back again after the event has ended (for example), then add this on top of whatever amount of time they need at both ends too!

time rental company need to take for reaching out to the event location

Ask the rental company whether they will provide on-site tech support.

The tech support provided by an event rental company is critical to the success of your event. If you’re planning an outdoor event and are worried about certain things, for example, having a knowledgeable technician on-site who can troubleshoot problems will help ensure that your party goes off without a hitch. You should ask any potential rental company whether they provide tech support and how they do so.

If the company provides tech support in-house, that’s great—but be sure to ask what type of equipment they use! Some companies use outdated or low-quality equipment while others like Mitey AV use high-end gear that would let them fix most problems quickly and easily.

Similarly, if the rental company doesn’t provide technical support in-house but uses third parties instead (like maintenance companies), make sure you understand how those services work as well so there aren’t any surprises later on.


Ask whether they have an emergency backup plan.

It’s important to ask your AV rental company what kind of emergency backup plan they have in place. This is an essential question because it can help you determine whether this company is reliable and trustworthy. What is an emergency backup plan? It’s a plan that ensures you and your guests will still be able to have your event despite any unforeseen circumstances like power outages or equipment malfunctions. For example, if there were a fire at your venue and the power went out, would the rental company be able to find another venue for you? Or if one of their trucks broke down on their way to deliver chairs for your event, would they send another truck with enough time before their scheduled delivery time?

Some examples of emergency backup plans include:

  • Having another location ready in case there are problems at the original location.
  • Having additional vehicles available in case one breaks down or gets caught in traffic on its way from one point to another.


Enjoy your party!

A good event rental company can make your event a success!

The event rental industry can be a tricky one to navigate. It’s crucial that you do your research and choose the right event rental company for your next event!

A good event rental company can make your event a success! They’ll help you plan out the details of your party, find the right equipment for it, and even set up and break down all that equipment.

The first step is deciding what kind of event you’re going to throw: Will it be an outdoor event like an outdoor wedding? An indoor birthday party? A corporate meeting? Once you’ve defined what kind of scene will work best for your needs, then it’s time to start looking for an appropriate vendor.



So there you have it, a checklist to ensure that you hire the best event rental company in New Orleans for your needs. If you’re looking for one in New Orleans or Southern Louisiana, contact us today! Our prices are very fair with consistent 5* reviews on Google. People loves to do business with us and we’d love to help make your next event one to remember. Happy Partying!